How to use TeamLinx42?

Table of Contents

Introduction

On this page you will find useful tips and hints on how to get the most out of TeamLinx42.

Here you will learn how to easily share information with your colleagues and employees. But also, how each user can use the provided information to their advantage.

Help for Users

How to use TeamLinx42?

This section is useful for every user of TeamLinx42. Here you will find explanations on how to find and access stored resources.

Categories

Within TeamLinx42 on the left side, you will find all the categories that have been created in your company and to which you have access.

You can store every entity you want as a category, e.g. organizational units, locations, company functions – it is all up to you.

If you want to share information with a specific group within your organization, you can easily create a new category – read more at “Create a Category”.

Opening a Category

To open a category, navigate and click on the desired category as shown in the screenshot below.

After clicking on a category, all the stored resources will appear on the right as cards.


Personal Links

Within this category every user is able to store his own personal links.

Important: The links included within this categorie will only be shown to you.

You can create sections and cards as well as use Drag’n’Drop to sort your cards or set a card as a favorite. More information will be provided wihtin the following instruction.

Cards

Clicking a card will open the configured target e.g., an internal web portal.

If you have selected a category, all provided cards will appear that have been created by a category owner.

Each entry has a title, a description, and a link to the target.

Cards can be marked as Favorite by each user individually. To do this, simply click on the small heart in the upper right corner of a card.

Open a target by clicking a card

To follow the link of a card, simply click on the “Take me there” button.

Now you will be redirected to the pre-configured target.

Set a Card as your Favorite

To set a card as your personal favorite, just click on the heart on the upper right corner of a card.

After you did this, the card will appear on the home screen within TeamLinx42.

Here you can see all your favorite cards.

If you want to un-favorite a card, you simply must click on the red heart again.

Now the card will disappear from the home screen.

Additionally, on the home screen you are able to use Drag & Drop to sort your favorites.

How to publish information within TeamLinx42?

This section is especially helpful for users who want to share target links to other users within their organization.

When you want to create a category, you are automatically set as the category owner. This means that you and admins can add entries to that category and make changes. You can also add additional category owners manually by navigating to “Manage” from the “Meatball Menu”.

Categories

Create a Category

To create a category, click on “Create Category” in the lower left corner. Here you can specify a name for the category.

Edit a category

Category owners and admins can change the name of a category or delete it at any time.

To do so, you need to click on the “Meatball Menu” next to a category and the menu items “Rename” and “Delete” will appear.

Use “Rename” to change the name of the category.

Use “Delete” to delete a category.

Warning: This will delete all cards within the category as well.

Cards

Create a Card

To create a new card, you just need to click on the plus sign in the upper right corner next to “Add card”. An empty card will only appear for users that are category owners.

Additionally, if you are the category-owner or admin, you are able to use Drag & Drop to sort the cards.

After clicking the plus sign, input fields for title, description and link will appear. In these fields you can enter the appropriate information you want to provide to users.

By clicking the link icon, you can test if you have typed in the link properly.

Additionally, in the upper left corner you can choose an Icon for your card.

If you click on the symbol, an icon-gallery will appear. Here you can choose your icon, to personalize your card.

Please click “Add item” to save the card.

A newly created card will then appear.

Edit a Card

As a category owner or admin, you can make changes to your cards or delete them, at any time.

To do this, simply click on the “Meatball Menu” on the tile. After clicking, “Edit” and “Delete” will appear.

If you click on “Edit”, the input fields for title, description, link will appear again, and you can make any changes you want.

Click “Delete” to delete the entry easily.

Sections

Sections allow you to better sort and subdivide the categories

Create a Section

To create a new section, you just need to click on the plus sign in the upper right corner next to “Add card section”. Now you can enter a name in the bottom line

Edit a Section

As a category owner or admin, you can make changes to your sections or delete them, at any time.

To do this, simply click on the “Meatball Menu” next to the title. After clicking, “Rename” and “Delete” will appear.

Use “Rename” to change the name of the section.

Use “Delete” to delete the section.

Warning: This will delete all cards within the section as well.

Feedback

If you have any feature request or discovered a bug – please feel free to send us your feedback, with the button shown below.

Attention: If you follow the provided link, you will get to our Feedback-Tool “Upvoty”. Here you can choose between “Feature Request” and “Bugs”. 

TeamLinx42 Feedback Portal (external link to upvoty.com)

How Teams-Admins configure TeamLinx42

1. First Point is how to give admin consent. There are two possible ways to do this.

ATTENTION: You need a global admin role to give permissions for your company.

1. With the first visit the following note will appear. Here you can click on “Review permissions”. Afterwards, click “Accept” to give permission to your users.

or:

2. Sign in as “Global Admin” under:

https://admin.teams.microsoft.com/

To do this, under “Manage Apps” go to “Permissions”. With the button “Review Permissions and Consent” you’ll consent the necessary permissions for all your users.

2. To roll out TeamLinx42 to your users go to „Setup policies“ and select your rollout strategy. If you want to rollout the app to specific users or groups, we recommend creating an additional setup policy – but be aware to configurate the policy as closely as possible to the default global policy that you don’t disrupt the users experience regarding other App Setup configurations. If you want to rollout the app to all users, choose “Global (Org-wide default)”.

3. Click „Add Apps“.

4. Search for “TeamLinx42″ and click „add“ to add the App. Click „Add“ again.

5. If you want to pin the App to the users navigation bar, click „Add apps“ in the section „Pinned Apps“. Search for “TeamLinx42″ and click “Add App” twice.

6. Important: Please click „Save“ to start the rollout procedure.

7. Important: Please check and customize the permission policies, if necessary. Depending on your organizational policies you have to add TeamLinx42 app to the list of allowed custom apps within the appropriate policy (e.g. “Global”). If the setting is set to “Allow all apps” you don’t have to change the setting.

You must wait for a couple of minutes or even hours to rollout this configuration to all clients and users.

Note: the first non-global-admin or non-Teams-admin user will automatically be registered as TeamLinx42-Admin.